At the Homeless Children’s Playtime Project, we believe that play is a human right that all children deserve, regardless of housing status. We seek to help create a city that provides every opportunity for homeless children to succeed by advocating for affordable housing and safe shelters for all families.

The Homeless Children’s Playtime Project, a non-profit center part of the local community for more than 15 years, is seeking a full time Office Manager. Becoming a member of Playtime’s team is a great opportunity to positively impact the lives of hundreds of children experiencing homelessness in D.C. each year. Playtime is an innovative organization dedicated to providing educational play activities, a therapeutic environment, opportunities to improve academically, access to community resources, and joy to children living in emergency and transitional housing programs.

Reporting to the Managing Director, our ideal Office Manager is passionate about supporting our mission of affordable housing and safe shelters for homeless children and all families. Are you skilled at building and fostering positive relationships to run our center successfully? This Office Manager job may be an opportunity for you. This position requires prior experience managing multiple projects, practical interpersonal and organizational skills, and managing nonprofit day-to-day operations, bookkeeping, and in-kind donations.

Summary of Position
The Officer Manager position is full-time, 40 hours per week located onsite at the Homeless Children's Playtime Project Centers located in Northwest and Northeast Washington, DC.

Essential Job Duties

Administrative & Office Support:

• Act as main point of contact for all incoming calls and emails to ensure prompt communication with community partners, donors, volunteers and others
• Review, edit and summarize reports and documents as needed
• Assist with calendars, scheduling, and communications to help coordinate a variety of internal and external meetings.
• Maintain up-to-date documentation of organization contact information, management charts, office forms, and templates for staff use
• Arrange staff appreciation, as well as recognition for birthdays and anniversaries
• Manage several administrative budgets and annual spending
• Provide HR support such as employee entrance and exit paperwork, as well as training staff on Office 365, Slack, and IT procedures
• Provide administrative support to the Executive Director, management team, and other staff upon request
• Serve as Administer of Office 365 account for the organization
• Intake and troubleshoot all staff IT-related issues that arise, including problems with Outlook, Microsoft Office, and SharePoint
• Correspond with contracted IT company, monitor tickets, and pay invoices
• Oversee Slack and Zoom accounts and related apps; educate staff on available new tech products
• Manage various staff cell phone plans, payments, and receipts
• Order and stock office supplies; manage all incoming mail and deliveries
• Oversee the day-to-day logistics for providing a clean and well-organized environment for multiple shared workspaces

In-kind Donation Management

• Correspond with in-kind donors regarding potential offers and delivery
• Work with program staff to maintain current list of needed items for Playtime’s sites
• Track, organize, and distribute donated goods and gift cards to ensure accurate in-kind reporting
• Collaborate with Development Coordinator to record donations
• Organize the ordering and distribution process for fall harvest costumes along with program staff
• Coordinate the schedule and organizational plan for Playtime’s annual Holiday Wish List Drive; launch the beginning of the drive and initiate donor communication

Bookkeeping

• Record day-to-day monetary transactions, including purchases and incoming payments
• Keep accurate financial records and ledgers
• Balance books and double-check accounts for errors
• Complete tax forms and assist in the tax preparation
• Process accounts receivable
• Issue financial statements, including bills and receipts
• Manage payroll
• Create quarterly financial reports and submit them to the management

Education & Experience:

• 4 years of administrative assistance experience required or equivalent combination of education and experience
• Associate degree preferred
• Accounting experience preferred

Other Requirements:

• Highly proficient in various technology applications and tools, specifically Office 365
• Demonstrated project management experience
• Extremely detail-oriented, organized and willing to take initiative
• Familiarity and experience working with database systems
• Excellent communication, writing and grammar skills
• Ability to carry up to 40 lbs. up and down stairs

Start date:

• Early-Mid July